Brilliant Business Centre (BBC) | Serviced Office | Virtual Office | Company Incorporation | me Self-Service-Platform | Hong Kong
Brilliant Business Centre (BBC) | Serviced Office | Virtual Office | Company Incorporation | me Self-Service-Platform | Hong Kong
HomeCompany Secretary

Company Secretary Service
Ensure compliance with all the statutory requirements and
keep updated records at the Companies Registry

BBC is a reliable Trust or Company Service Provider (TCSP licensee) for all enterprises in areas including but not limited to Company Secretary service, change of directors and / or their personal particulars, new branches registration, change of business nature, transfer of shares, filing of Annual Returns and updating a Significant Controllers Registers for your business.

BBC's unique bbc ‧ me Self-Service-Platform keeps you updated on statutory filing requirement and due dates. Meeting compliance and avoiding penalty by just a click and a quick glance on your mobile or tablet.

Features

BBC is all you need for Company Secretary – Experienced! Expertise! Competitive Price! Confidence!
Over 10 years <br />of solid experience
Over 10 years
of solid experience
Assisted clients in understanding and filing documents to meet statutory compliance required by the Companies Ordinance of HKSAR.
5 choices of easy to access<br /> premium business location
5 choices of easy to access
premium business location
Our branches are located at Causeway Bay, Sheung Wan, Kwun Tong, Tsim Sha Tsui and Mongkok
With convenient transportation and nearby facilities! Pick one as your registered company address!
Handy value-added service
Handy value-added service
Our service plans cover virtual office, company secretary, trademark registration, accounting and auditing & taxation filing service
Powerful and user-friendly<br /> online platform
Powerful and user-friendly
online platform
The unique bbc ‧ me Self-Service-Platform allows hassle-free online application of different kinds of services including company registration at the comfort of your own home

Company Secretary Service Packages

Enjoy an absolutely ease of mind!
BBC Company Secretary Service Plans offer a range of packages at competitive prices.
A one-off price covers multi services to suit your needs. No more panic over late filing penalty!
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Use bbc ‧ me Self-Service-Platform to complete your application faster and easier!
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  • PLAN S1
    Company Secretary Service - Basic
    Service included:
    • Participate as company secretary until the next anniversary of its incorporation
    • Prepare and submit Annual Return (AR) for the year
    HKD$800/Year
    Government Fee is NOT included
  • PLAN S2
    Company Secretary Service - Plus
    Service included:
    • Participate as company secretary until the next anniversary of its incorporation
    • Prepare and submit Annual Return (AR) for the year
    • Prepare the SCR and enter the required particulars of the significant controller(s) and contact detail of the designated representative of the company in the SCR
    • Prepare the Register Of Members, Register Of Directors & Register Of Company Secretary
    • Arrange for Business Registration Certificate Renewal
    HKD$1,780/Year
    Government Fee is NOT included
  • PLAN S3
    Company Secretary Service - Pro
    Service included:
    • Participate as company secretary until the next anniversary of its incorporation
    • Prepare and submit Annual Return (AR) for the year
    • Prepare the SCR and enter the required particulars of the significant controller(s) and contact detail of the designated representative of the company in the SCR
    • Prepare the Register Of Members, Register Of Directors & Register Of Company Secretary
    • Arrange for Business Registration Certificate Renewal
    Use any service from below. Quota:4:
    • Preparing the first director minutes
    • Preparing the Notification of Commencement of Business by Corporation / the No commencement letter
    • Changing company business nature
    • Changing company registered address
    • Changing company name
    • Applying for branch registration certificate
    • Changing branch details
    • Appointment and registration of director
    • Updating directors' personal information
    • Applying Share Allotment
    HKD$1,880/Year
    Government Fee is NOT included
S1S2S3
Secretary Service PlansParticipate as company secretary until the next anniversary of its incorporation
Prepare and submit Annual Return (AR) for the year
Prepare the SCR and enter the required particulars of the significant controller(s) and contact detail of the designated representative of the company in the SCR
Prepare the Register Of Members, Register Of Directors & Register Of Company Secretary
Details to declareArrange for Business Registration Certificate Renewal
Free to choose 4 service types per year
Preparing the first director minutes
Preparing the Notification of Commencement of Business by Corporation / the No commencement letter
Changing company business nature
Changing company registered address
Changing company name
Applying for branch registration certificate
Changing branch details
Appointment and registration of director
Updating directors' personal information
Applying Share Allotment
Total Fee(HKD)Government Fee is NOT included$800/Year
Apply
$1,780/Year
Apply
$1,880/Year
Apply
Download Form
Use bbc ‧ me Self-Service-Platform to complete your application faster and easier!
Continue download
Hong Kong Company Related Service
Self-Service-Platform!
The Best Business Partner you need!
bbc ‧ me is the first self-service-platform proudly designed and launched by BBC! Keep track of the latest updates of the Companies Ordinance and deadlines for filing different statutory documents. Arrangement of all these tasks are just a click away!

More Company Secretary Service

BBC knows it is natural for every business to make changes during its business cycle to adapt to its operation environment and evolution also means more opportunities.

BBC’s professional team takes care of all the statutory compliance for all the changes a business may need to make, leaving every entrepreneur with more time and energy to focus on gaining the competitive edge the changing environment is to offer!
  • Change of a Limited Company Name
    HKD$800
  • Change of an Unlimited Company Name
    HKD$300
  • Change of Branch Name
    HKD$300
  • Change of Business Nature
    HKD$300
  • Change of Trade Name
    HKD$300
  • Change of Registered Address
    of Company / Branch
    HKD$300
  • Change of Director / Company Secretary
    HKD$300
  • Change of Director / Company Secretary's information
    HKD$300
  • Director / Company Secretary Resignation
    HKD$300
  • De-registration of Unlimited Company
    HKD$300
Please note: Governemnt fee is NOT included.

Enjoy an ease of mind, comply with all legal requirements

BBC's virtual office plans cover services on meeting statutory compliance including but not limited to updating and maintaining significant controllers' registers, display of company name on your registered address and filing of annual return to give you more time to focus on your business growth.
Prepare and submit
Annual Returns (AR)
HKD$500
e-Company Directory
As low as HKD$16/Month
Detail
Prepare the Significant
Controllers Register.
HKD$300
Prepare the Registers of Members, Directors & Company Secretary
HKD$400
About the Significant Controllers Register ("SCR")
The Companies Ordinance (Cap.622) ("CO") has been amended to require a company incorporated in Hong Kong to identify persons who have significant control over the company ("significant controllers") and to maintain a significant controllers register ("SCR") to be accessible by law enforcement officers upon demand.
The "Significant Controllers Register" should maintain the most updated information of the company’s #significant controllers and it’s *designated representative. Failure to comply with the above obligations is a criminal offence.
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FAQ
  • 1. What is a Company Secretary and what responsibility does it have?
    A company Secretary’s main role is to ensure a company and its operation are in statutory compliance with requirements of the Companies Ordinance of Hong Kong which includes filing of Annual Returns and updating and maintenance of statutory books to  the Companies Registry regarding changes of the company.
  • 2. Is it compulsory for a limited company to appoint a Company Secretary?
    According to the Companies Ordinance section 474 (Chapter 622), it is required by law for every company to appoint a Company Secretary.
  • 3. Can the sole director of a private company be a shareholder and the Company Secretary at the same time?
    Pursuant to section 475 of the Companies Ordinance, one can be the sole director and shareholder of a private company but can not act as its Company Secretary at the same time.
  • 4. If I am not a resident of Hong Kong, can I be appointed as a Company Secretary?
    According to the Companies Ordinance of Hong Kong, a HK company secretary must satisfy the following requirements:
    • In the case of the company secretary being a natural person, he/she must be ordinarily residing in Hong Kong
    • In the case of the company secretary being a body corporate, its registered office or place of business must be in Hong Kong
  • 5. Can I use my company to provide Company Service to other companies that belong to me?
    As a rule of thumb, the company in question is not required to apply for a Trust or Company Service Providers (TCSP) licence if the following conditions are met:-
    • you are a member of a group of companies;
    • there is no receipt of service fee in respect of the company services provided by you to other members of the group; and
    • you provide company services to other members of the group only but not to any other person.

    The above serves as an example of when a TCSP licence is not required.
    In other situations where a member of a corporate group provides company services solely to other group members, it would not normally be considered to be providing the services by way of business and would not normally be required to apply for a TCSP licence.
    Feel free to make an appointment with BBC for further consultation should you have any queries. 

  • 6. What services does the different BBC Company Service packages cover?
    S1 Basic Plan:
    • Preparation and filing of Annual Returns (NAR1)

    S2 Business Plan:
    • Preparation and filing of Annual Returns (NAR1)
    • Maintenance and update of Significant Controllers Register
    • Renewal of Business Registration

    S3 Professional Plan:
    • Preparation and filing of Annual Returns (NAR1)
    • Maintenance and update of Significant Controllers Register
    • Renewal of Business Registration
    • Preparation of minutes for Annual General Meeting
    • Preparation of Notification of Commencement of Business / Not in operation minutes
    • Change of Business Nature or Business Name
    • Change of Business and Registered address
    • Change of Company Name
    • Application of Business Registration for a branch
    • Change of particulars of a branch
    • Change of particulars of a branch
    • Updating changes of a director’s personal particulars
    • Updating increase of registered capital

    Other Services
    • Transfer of shares (service fee applies depending on the actual sales amount and bank transactions)
    • Deregistration of a limited company (service fee applies depending on the actual sales amount and bank transactions)
    • Deregistration of an unlimited company
    • Cancellation of Branch Business Registration
    • Restoration of a strike off limited company
    • Administrative restoration of a limited company
    • Declaration of a dormant company
    • Downloading of image records of documents from the Companies Registry
    • Downloading of image records of documents (certified copies) from the Companies Registry
  • 7. Is BBC going to sign all the required statutory documents on my behalf when I appoint BBC as my Company Secretary?
    BBC will prepare and sign on your behalf on documents that are covered and authorized by you in the Company Secretary service package.

    Other documents outside the service package that BBC is requested to sign as a Company Secretary, please submit it to us for review and approval. BBC will charge an administrative fee based on the content and time needed for the corresponding document. Review and approval take 7 business days in general and may vary depends on the content of the document. In the case that a legal document is involved, BBC will charge professional fees involved in getting the document reviewed. In any circumstances, BBC reserves the final right to accept or reject signing any documents outside the Company Secretary Service package.
  • 8. What is my responsibility to assist BBC in carrying out the role of acting as my Company Secretary?
    Client is expected to inform BBC in writing with copies of documents involved within 7 working days on any change of business particulars, including any documents that you have filed with the Companies Registry on your own. Otherwise, BBC will prepare and submit statutory filing based on existing information provided by you before filing due dates. Any change of particulars after our submission will be treated as new submissions and will incur additional administrative fee which will be fully billed to your account.
  • 9. What is an Annual Return (AR)?
    Annual Return is a statutory form to be filed annually to reflect updated information of a business such as its registered business address, particulars of its director(s), shareholders and company secretary at the date the AR is filled out.
  • 10. What are the consequences of late renewal of Business Registration?
    A company which fails to deliver its annual returns to the Companies Registry within the prescribed time period is in breach of the Companies Ordinance and is subject to paying a higher registration fees as follows:

    Penalties for late submission of the Annual Return if it is delivered:
    • More than 42 days after but less than 3 months of the company’s return date@ – HKD870
    • More than 3 months after but less than 6 months of the company’s return date@ – HKD1,740
    • More than 6 months after but less than 9 months of the company’s return date@ – HKD2,610
    • More than 9 months after the company’s return date@ – HKD3,480

    @ anniversary of the date of its incorporation


    Pursuant to the Companies Ordinance Cap. 662, the company and every responsible person of a local private company failing to comply with the corresponding requirement are liable to prosecution. Once convicted, a fine for the breach of the filing obligation will be imposed.The maximum penalty for failing to deliver an annual return is a fixed penalty of $50,000 and a daily default fine of $1,000 for each day during which the default continues.
  • 11. What are the consequences and penalty for late renewal of Business Registration?
    Pursuant to the Companies Ordinances Cap 10 Section 11, the Inland Revenue Department may impose penalties if Business Registration renewal demand notes are overdue. The law provides that any person who fails to comply with the provisions of the Business Registration Ordinance is liable to a maximum penalty of a fine of $5,000 and imprisonment for 1 year.

All-Rounded Support

BBC is well prepared to take care of all kinds of need for your business development.
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